Vendor’s License?

We are often asked by those who would like to set up and sell at the MarketPlace and in the Flea Market if they need to have a Vendor’s License. Here is some more information from the State of Ohio regarding vendor’s licenses and who is required to have them. For more information on this subject, please visit http://www.tax.ohio.gov/.

 

Taxpayer

Cost of License

Description

Type of Application

Vendor

$25

Each person with a fixed place of business in Ohio from which taxable sales are made. Vendors must have one license for each fixed place of business. License is issued by the County Auditor.

ST-1 (PDF)

Transient Vendor

$25

Retailer who transports stock(s) of goods to temporary places of business in order to make sales. The license is issued by the Department of Taxation and valid throughout the state.

ST1-T (PDF)

Seller

No fee

Retailer located outside of Ohio who makes retail sales of property or services for storage, use, or consumption in Ohio. The license is issued by the Department of Taxation.

UT 1000 (PDF)

Direct Pay Permit Holder

No fee

Manufacturers or other consumers who purchase tangible personal property for which the taxable status cannot be determined at the time of purchase. These consumers are authorized to make sales and use tax payments directly to the state. The license is issued by the Department of Taxation.

ST 900

Consumers Use Tax Account

No fee

Purchasers who have not paid the tax to a Vendor or Seller (in most cases for out-of-state transactions) make payments directly to the state. The license is issued by the Department of Taxation.

UT 1008 (PDF)

 

How Often Will I Pay?

 

Type of Return

Taxpayer

Payment Date

Monthly

Vendors, Sellers, Transient Vendors, Direct Pay Permit Holders and  Consumer Use Tax Accounts

By the 23rd day of the month for the tax collected during the preceding month. Taxpayers whose annual liability exceeded $75,000 will be required to make accelerated and final payments by electronic funds transfer.

Quarterly

Direct Pay Permit Holders and Consumer Use Tax Accounts

By the 23rd day of January, April, July, and October for their tax liability during the preceding three months. This method of payment may be authorized for accounts with less than $15,000 in quarterly tax liability.

Semi-annual

Vendors, Sellers and Transient Vendors

By the 23rd day of the month following the close of each semi-annual period (pre-determined by filing schedule) for the tax collected during the preceding six-month period. This method of payment may be authorized for vendors and sellers whose tax liability is less than $1,200 per six-month period.

Becoming A Vendor

Outdoor Flea Market And Farmers Market Vendors

We have outdoor vendor spaces available on open blacktop areas and in two large open-air pavilion buildings. Vendor spaces are available on a daily first-come, first- served basis, which you pay for by the day, or on a reserved basis, which you pay for in advance by the month. Space may not be reserved for less than a full month. Any vendor who does not pay in full for their spaces at time of collection will be asked to vacate the space and will jeopardize future space rental. Hartville MarketPlace does not cash checks or provide change. Customers must be treated with courtesy and fairness. Rudeness to customers will not be tolerated. Most vendors are required to have a state vendor’s license.


Outdoor Vending Rules & R
egulations

  • Hartville MarketPlace and Flea Market reserves the right to refuse admission to any seller and to inspect all merchandise. Any dealer found in possession of illegal goods will be removed from the market and the authorities will be contacted.
  • Pornography is prohibited. All items sold or displayed must comply with HMP’s strict standards in order to maintain a wholesome family environment.
  • Absolutely NO tobacco items or liquor sales.
  • No games of chance, skill or raffles are allowed without approval of management.
  • No soliciting or walking sales.
  • No sales of concession-type or individual bottles and/or cans of beverages.
  • All vendors must keep their displays out of the aisles.
  • Vendor displays in the open-air pavilions must not be more than 5 feet high.
  • Subleasing of a space is not permitted.
  • Sellers agree to be responsible for any and all injuries or damages to persons or property arising from occupancy of space or seller’s activities.
  • No merchandise, awnings, piping or tables can be left overnight.
  • Vendors must not drive stakes, nails, etc. into the blacktop.
  • Anyone causing a disturbance in this market will be escorted from the grounds.
  • Use of obscene language or gestures will not be tolerated.
  • Vendors must clean their spaces at the end of the day. Trash must be placed in the large black compactor and cardboard (except waxed cardboard) must be placed in the green compactor. Cardboard boxes must be broken down flat. Vendors are to dispose only a minimal amount of trash in HMP’s facilities. Vendors are not to use the trash barrels in the aisles – they are for shoppers ONLY! If a vendor leaves trash in a space, a minimum cleanup charge of $30 per space will be assessed to the vendor.
  • No sales of dogs, cats, birds or any other live animals.
  • All vendors, reserved or daily, intending to sell any type of firearms must register at the office before setting up.


Pricing

  • Prices for our spaces are firm during the PRIME season. We do adjust the prices during the OFF season to reflect the weather and market activity.
  • Regular Blacktop – $14 per day
  • Oversized Blacktop – $16 per day
  • Blacktop Corner – $17 per day
  • Oversized Blacktop Corner – $19 per day
  • Regular Pavilion – $18 per day
  • Prime Pavilion – $21 per day
  • MarketPlace Tables (8′ x 30″) – $6 per day
  • Pavilion Electric Use – $3 per day
  • Overnight Electric Use – $20
  • All Friday pavilion and blacktop spaces are discounted by 50 percent.
  • Holiday pricing: There is a $5 premium charged over and above the regular price for all non-reserved pavilion and blacktop spaces on Saturdays and Mondays for our three holiday weekend specials: Memorial Day, 4th of July and Labor Day.


PAVILION SPACES:
Pavilion Spaces are 10′ x 10′ concrete spaces under cover with an adjacent 10′ x 30′ blacktop area for a vendor’s vehicle or additional display area. There are no first come, first serve pavilion spaces. Vendors must check with a staff member in the morning for available pavilion spaces. During the prime pavilion season, which is May through September, all pavilion vendors are required to remain in their spaces and open for business until at least 3 p.m.


BLACKTOP SPACES:
Blacktop spaces are 12′ across the customer aisle and 30′ deep. For daily first-come, first-serve blacktop spaces, vendors may leave a vehicle or trailer in the space overnight after 5PM the day before to reserve the space for the following day. Tables and/or merchandise cannot be left in a space as a means of reserving a space. Vendors can come in and take any blacktop space that is not marked “RESERVED” for that day. There will be letters underneath the word “RESERVED” indicating which days of the week the space is reserved for; just make sure there is no letter for the day of the week that you are here for.  A staff member will come around and collect after vendors are set up.

Holiday Special Setup

We do not reserve space in our outdoor market on a daily basis.  All spaces are reserved on a monthly basis according to the day you want to be here.  If you want to set up for the holiday special, we recommend that you get a space for all 4 market days.  You may pull in on Thursday morning between 7 and 8am.  You will pick an OPEN AIR BLACKTOP space, make sure it is not marked RESERVED for any of the days you want to set up, set up for the day, and leave a locked vehicle in that space to hold it for the next market day.  For Monday and Saturday set up we will add a $5.00 premium charge over and above the regular price for all non-reserved pavilion and blacktop spaces.

If you choose to come the day of the market to set up, we suggest vendors arrive each market day by 5:30am.  We do not guarantee spaces to be available.  You may not leave anything other than a vehicle in the space to hold it.  Any other items will be picked up by the MarketPlace Staff and you may face a fine.  At the end of each market day, all merchandise must be packed up and all trash must be removed.  No trash is to be left by a vendor!  Vendors who leave trash behind will be fined.  We also recommend that you bring your own tables.  The tables that we rent will be distributed first come, first serve while supplies last.

Owning A Shop

Discover a revolution in shopping. Hartville MarketPlace offers a year-round indoor shopping experience that is second to none. This beautiful two-story complex combines the best of days gone by with all of the amenities of a modern shopping center.

Hartville MarketPlace – 100,000 Square Feet of Ideal Space

Indoor spaces are the most permanent of our spaces. Vendors sign a one-month contract and are required to be here all the days and hours we are open during that month. Those days and times are Mondays, Thursdays, Fridays and Saturdays, 9 a.m. to 5 pm. If you are unable to commit to this, then you should look at the Outdoor Vendor Information, where you can be here for just one day. Indoor spaces average $345 per month for a 10′ by 10′ space, and are paid for a month in advance. Corner spaces are a few dollars more per day. If you are interested in indoor space, please call Marion Coblentz at 330-877-9860 or stop by Customer Service to fill out the paperwork.

Shop Name

Contact Name

Street Address

City

State

Zip

Home/Cell Phone

Business/Cell Phone

Email

Type of Merchandise Sold (be specific)

Stark County or Transient Vendor License No.:

Area of Interest Available Days Number of spaces wanted
Indoor: 10' x 10'
First Floor Must be present all market days
Second Floor Must be present all market days

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